Last updated: 21st March 2025
At Penn Collective, we respect your privacy and are committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR) and Belgian privacy laws. This Privacy Policy explains what data we collect, how we use it, and your rights as a visitor to our website.
1. Who We Are
Penn Collective is a Belgium-based architectural lighting design studio. We currently in the process of registration, formal company details will be updated in this policy when available.
You can reach us through the details listed on our [Contact page].
2. What Data We Collect
We only collect two types of data:
a. Personal Data You Provide Voluntarily
When you choose to contact us through our website forms, we may collect:
• Your name
• Your email address
• Your message or project inquiry
• Any other information you provide voluntarily
b. Cookies & Analytics Data
We use cookies to collect anonymized analytics data to improve our website experience. This may include:
• Browser type and version
• Device type
• Operating system
• Referring website
• Pages visited and time spent on each page
We do not use this data to identify you personally.
3. Cookies and Consent
We use only essential cookies and anonymous analytics cookies (e.g., Google Analytics). You will be presented with a cookie consent banner on your first visit to allow or reject non-essential cookies.
You can manage or withdraw your consent at any time via your browser settings or our cookie settings tool.
For more details, please see our [Cookie Policy].
4. How We Use Your Data
We use your data for the following purposes:
• To respond to your inquiries or messages
• To understand website usage and improve content and performance
• To maintain the security and functionality of our website
We do not use your data for profiling or automated decision-making.
5. Legal Basis for Processing
We process your data based on the following GDPR legal bases:
• Consent: You give clear consent when you submit your personal information via our contact forms.
• Legitimate Interests: We process anonymous analytics to improve the functionality and performance of our website.
6. Data Sharing and Third Parties
We do not sell, rent, or share your personal data with third parties.
We may use trusted service providers (e.g., email platforms, analytics tools) to support our services. These providers are GDPR-compliant and bound by confidentiality and data protection obligations.
7. Data Retention
• Contact form submissions are kept only as long as necessary to respond to your inquiry and for internal reference.
• Analytics data is retained in anonymized form for statistical purposes only, typically up to 14 months.
You may request deletion of your personal data at any time (see section 9).
8. Data Security
We implement appropriate technical and organizational measures to ensure the security of your personal data, including the use of secure web hosting, encrypted contact forms, and password protection.
9. Your Rights Under GDPR
As a data subject, you have the right to:
• Access the personal data we hold about you
• Correct any incorrect or outdated information
• Request deletion of your data
• Restrict or object to certain types of data processing
• Withdraw your consent at any time
• Lodge a complaint with the Belgian Data Protection Authority (GBA)
To exercise these rights, contact us via the details on the [Contact page].
10. International Transfers
All data is stored and processed within the EU. We do not transfer your data outside of the European Economic Area (EEA).
11. Data Breaches
While we take data protection seriously, in the unlikely event of a data breach involving your personal data, we will notify the Belgian Data Protection Authority and affected individuals in accordance with GDPR regulations.
12. Changes to This Policy
We may update this Privacy Policy as our services evolve or legal requirements change. We encourage you to check this page periodically. The “Last updated” date will reflect the latest revision.
13. Contact
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us using the information on our [Contact page].